Tangerine

  • Administrative Assistant

    Job Post Start
    3/19/2018
    Location
    CA-ON-North York
    Job Type
    Regular Full-Time
    Department
    Marketing -1005
  • Job Description

    FOCUS OF THE ADMINISTRATIVE ASSISTANT:

     

    • Support and Manage the Day to Day activities for members of the Tangerine Leadership Team
    • Interact, coordinate and engage with various levels of the organization to support members of the Tangerine Leadership Team

     

    ROLE PURPOSE:

    Reporting to the Vice President of Marketing with a dotted line to the Vice President of Client Experience, the Administraive Assistant provides executive level administrative support to these member of the Tangerine Leadership Team to maximize their effectiveness, productivity and efficiency.

    This position is accountable for the smooth operation of these leaders by understanding needs, managing schedules and filtering workflow into the office. In addition, this position must provide excellent customer service and communication both internally and externally. The Administrative Assistant is responsible for performing various administrative functions, general office management, booking travel, managing schedules/calendar, record keeping and assisting with ad hoc requests by the leaders in a timely and professional manner.

     

    ROLE ACCOUNTABILITIES:

    • Proactively and actively manage, coordinate and organize daily activities and workflow of the Executive.
    • Communicate with senior level internal and external contacts in a professional manner ensuring confidentiality.
    • Manage meeting conflicts in a professional and proactive manner, manage and screen all incoming calls and note details for review or redirection to appropriate individual(s).
    • Compose general correspondence, edit documentation, record minutes of meetings, collect data to prepare monthly reports and other such documentation.
    • Manage all expense reporting.
    • Manage all department vacation tracking.
    • Coordinate travel arrangements.
    • Other duties as assigned.

     

    MINIMUM QUALIFICATIONS:                                                                                     

    • Education/Experience
      • Post-secondary diploma in a secretarial or related program
      • Experience in an Administrative role
    • Technical Skills
      • Proficient in Microsoft Office software, particularly Outlook

    WORKING CONDITIONS:                                  

    The Administrative Assistant will be working in a traditional office environment and may be subject to special working conditions as needed by the business. Special working conditions may cover a range of circumstances from regular evening and weekend work, overtime, shift work, working outdoors and/or working with challenging clients.

    Direct reports:

    No.

     

    Disability Accommodation:

    Tangerine will make reasonable accommodations for the known physical or mental disabilities of an otherwise qualified employee or applicant for employment, unless undue hardship to Tangerine would result. Any applicant or employee who requires accommodation in order to perform the essential functions of a job should contact Human Resources or his or her supervisor.

    Managing Risk:

    All members of the Tangerine Team are responsible for managing risk and compliance within their departments. As such, employees should maintain and demonstrate the highest standards of integrity and ethical conduct in accordance with Tangerine policies, guidelines and directions.

     

    Tangerine is an equal opportunity employer.

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