Associate, Accounts Payable

Job Post Start
CA-ON-North York
Job Type
Regular Full-Time
Finance and Accounting - 1007

Job Description

Department Summary:

The Finance Department at Tangerine is primarily responsible for the capture and reporting of financial information for internal and external audiences in accordance with applicable standards. In addition, the Finance Department performs other important functions.  The Treasury Administration function administers securitization transactions and ensures transaction details are accurately captured in our administrative systems so that they can be properly valued, accurately accounted for and appropriately cash settled.  The Accounts Payable team ensures that all outstanding obligations are discharged on a timely basis. The Management Accounting Team provides reporting and analysis to support senior management decision making and prepares forecasts each month as to the Bank's expected earnings. Furthermore, the Management Accounting Team works with the Strategy department and the business to prepare the annual Plan.


The Finance Department continually assesses risks and controls and takes action to ensure there is an effective system of internal control over financial reporting and other Finance functions. Finance also supports the business to ensure the successful implementation of corporate initiatives.  


Role Purpose:

The Accounts Payable Associate is responsible for Basware processing, returning vendor inquiries and vendor set up requests and employee expenses including credit card charges. The successful candidate must be well organized, able to multi-task and meet tight deadlines.


Role Accountabilities:

  • Scan, process and flow invoices for proper authorization in Basware at least weekly as backup to Senior A/P Associate
  • Monitor the Cancelled queue in Basware and investigate before cancelling the invoice
  • Monitor and follow-up on statement balances and outstanding invoices in Basware
  • Ensure Basware returned invoices are dealt with on a timely basis
  • Continuously identify and implement process improvements in Basware
  • Set up and process recurring rent invoices to be paid on the first day of the month
  • Ensure that changes in vendor information are updated in the system
  • Create daily AP batches for review and posting by Team Leader
  • Prepare journal entries to clear due to/from accounts on a regular basis
  • Process urgent cheque requisitions within 48 hours of receipt
  • Process invoice payment as per the vendor's payment terms on a daily basis. Ensure that EDI payment is done before the cut-off time (3PM)
  • Ensure that EDI payments are reconciled against bank statement on a daily basis. Any discrepancy is investigated and reported to Reconciliation team
  • Process the quarterly corporate donation matching program requests
  • Ensure internal and external vendor inquiries are dealt on a timely manner
  • Back up for setting up wires and account transfer requests through RBC link
  • Review corporate credit card charges for completeness of receipts, coding and authorization, and create the monthly GL batch
  • Process and review expense reports for appropriate coding/descriptions, appropriate authorization and completeness of receipts and prepare the required GL batch
  • Set up prepaid (PAD) items in FMS and prepare US to CAD entries for all companies
  • Responsible for opening and distributing incoming mail for the department Responsible for ordering and maintaining adequate office supplies for the department
  • File payment reports, vendor updates and miscellaneous items on a regular basis
  • Continuously identify and implement process improvements
  • Participate in projects, prepare ad hoc reports
  • Other duties as assigned.


Minimum Qualifications:

  • Education/Experience
    • A minimum of 5 years related work experience
    • Secondary school completion
  • Specialized Knowledge
    • Bilingual (French/English) is an asset
  • Technical Skills
    • Strong PC skills with proficiency in Microsoft Excel
  • Abilities
    • Ability to work under pressure and meet deadlines
    • Ability to identify process improvements.
  • Attributes
    • Excellent time management and organizational skills
    • High degree of accuracy and attention to detail
    • Excellent verbal and written communication skills


Working Conditions: 

The Associate, Accounts Payable will be working in a traditional office environment and may be subject to special working conditions as needed by the business. Special working conditions may cover a range of circumstances from regular evening and weekend work, overtime, shift work, working outdoors and/or working with challenging clients.


Direct reports:



Disability Accommodation:

Tangerine will make reasonable accommodations for the known physical or mental disabilities of an otherwise qualified employee or applicant for employment, unless undue hardship to Tangerine would result. Any applicant or employee who requires accommodation in order to perform the essential functions of a job should contact Human Resources or his or her supervisor.


Managing Risk:

All members of the Tangerine Team are responsible for managing risk and compliance within their departments. As such, employees should maintain and demonstrate the highest standards of integrity and ethical conduct in accordance with Tangerine policies, guidelines and directions.


Tangerine is an equal opportunity employer.



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